Effective Date: Oct. 07, 2025
Last Updated: Oct. 07, 2025

1. Introduction

Codex Business Solutions, Inc. (“Codex,” “we,” “our,” or “us”) values your privacy and is committed to protecting the personal information you share with us. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website, engage with our services, or apply for employment or partnership opportunities.

By accessing our website or providing your personal data, you consent to the practices described in this policy.

2. Information We Collect

We may collect the following types of information:

a. Personal Information

• Full name, email address, phone number, and postal address
• Employment history, educational background, and resume information (for job applicants)
• Company details and contact information (for business clients)

b. Non-Personal Information

• Browser type, operating system, and device information
• IP address, geolocation data, and website usage analytics
• Cookies and similar technologies that help improve user experience

3. How We Use Your Information

• To provide and improve our services and customer support
• To process job applications and evaluate candidates
• To communicate important updates, offers, and announcements
• To comply with legal obligations and regulatory requirements
• To enhance the functionality, security, and performance of our website

4. Data Sharing and Disclosure

We do not sell or rent personal data. However, we may share your information with:

• Authorized personnel within Codex for operational purposes
• Third-party service providers (such as HR, IT, and analytics partners) bound by confidentiality agreements
• Government authorities when required by law, regulation, or legal process

5. Data Protection and Security

Codex employs administrative, physical, and technical measures to protect your information against unauthorized access, loss, alteration, or misuse. These include:

• Secure servers and encrypted databases
• Role-based data access controls
• Regular system monitoring and audits

6. Retention of Information

We retain personal data only as long as necessary to fulfill the purposes outlined in this policy or as required by applicable law. Once the retention period expires, data is securely deleted or anonymized.

7. Your Rights

In accordance with the Data Privacy Act of 2012, you have the following rights:

• Access: Request a copy of your personal information we hold.
• Correction: Request updates or corrections to inaccurate data.
• Deletion: Request removal of personal data no longer needed.
• Objection: Opt out of processing activities such as marketing.

To exercise your rights, please contact us using the information below.

8. Cookies Policy

Our website uses cookies to enhance functionality and analyze web traffic. You may choose to disable cookies in your browser settings; however, this may affect certain site features.

9. Updates to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal obligations. Updated versions will be posted on our website with the revised “Effective Date.”

10. Contact Us

If you have questions or concerns about this Privacy Policy or how we handle your data, please contact:

Codex Business Solutions, Inc.
📍 No. 27 Block 75 Lot 12 Commonwealth Avenue, North Fairview, Quezon City, NCR, Manila, Philippines 1118
📞 Office PHone: +632 8 731-7315
📞 Office Mobile: +63 915 660 0112
✉️ sales@cdxinc.com